AI Automation That Follows Up Every Lead
The fastest reply usually wins the customer. But nobody can answer every enquiry within minutes, at night, at weekends and during a busy day. As an AI automation agency, we build the systems that do it for you.
Every new lead gets an instant reply by WhatsApp, SMS or email, is scored, and lands in your CRM with follow-up already running. Your team only talks to people who are ready to buy. We set this up for businesses in London and Ontario.
$3M+
ad spend managed
47+
brands scaled
3.5x
ROAS for ARKIVS
How it fits together
- 1
Ad
Facebook and Instagram ads aimed at the people most likely to buy.
- 2
Landing page
One offer and one clear message, fast on a phone.
- 3
Follow-up
An instant reply by WhatsApp, SMS or email, then follow-up until they book.
Portfolio
Automations we've built
Bots and follow-up systems working for real clients. Open any one to see how it works and what it changed.
- millionpound.homes
Real estate marketingMillion Pound Homes
£20M+ in property sales
View case study Visit site for Million Pound Homes (opens in a new tab) 
Coaching for cleaning business ownersKirstie Coaching
39 form leads, plus 7 messaging conversations
View case study
What we automate
Lead capture and routing
from your ads, forms and website straight into your CRM and to the right person on your team
First reply
an instant message by WhatsApp, SMS or email the moment someone enquires
Follow-up sequences
messages that keep going until the lead books or says no
Lead scoring
AI-powered scoring, with alerts for hot leads by email or Slack
Appointment booking
booking tied to your calendar, so qualified leads can choose a time themselves
Reporting
live dashboards synced to your ad accounts
WhatsApp, SMS and email follow-up
A lead who hears back quickly is warm. The same lead after a day is usually cold. Our automation sends the first reply within minutes, in the channel the customer is most likely to answer, and then follows up on a schedule your team agrees.
Messages are written in your voice and can hand over to a real person at any point. When a lead replies, your team sees the whole conversation in the CRM.
Lead scoring and qualification as part of AI automation
Not every enquiry deserves the same attention. Our AI automation asks the qualifying questions you'd ask on a first call (what they need, when, and what budget they have) and scores each lead on the answers. Hot leads are flagged straight away. The rest stay in a nurture sequence until they're ready.
The result: your team spends its time on people who are likely to buy, not chasing people who were only browsing.
Upsells and repeat customers
Automation doesn't stop at the first sale. The same system can remind customers when it's time to rebook, offer the next service at the right moment, and ask happy customers for a review. For businesses with repeat work, like cleaning companies and dental clinics, this is often where the extra revenue comes from.
CRM setup
We set up and connect the CRM the automation runs on: GoHighLevel, HubSpot, Salesforce or the tool you already use. Leads from your ads, forms and website arrive in one place with their source attached, so you can see which campaigns bring in customers, not just clicks.
Good automation also depends on good data. If your Facebook ads can't see which leads became customers, Meta can't find more of them. Our post on whether your pixel is lying to you explains why tracking and follow-up belong together.
FAQs
Not if it's set up properly. Messages are written in your voice, they're short and specific to what the person asked for, and a real person can take over the conversation at any point.
We work with GoHighLevel, HubSpot and Salesforce, and can connect to the CRM you already use. We recommend one during the audit if you don't have one yet.
Yes. Booking can be tied to your calendar, so qualified leads pick a time themselves and get automatic reminders before the appointment.
Usually, yes. We connect your ads, forms, website, calendar and CRM so leads flow between them automatically. We check what you use during the free audit.
Automations go live within 48 hours of you approving the plan, as part of the same launch as your campaigns and pages. Most clients go from first call to live in about three weeks.
Other services
Industries that rely on fast follow-up
Want us to look at your ads, page and follow-up?
Book a free Meta ads audit. We’ll show you where the money is leaking and what to fix first, with or without us.